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Terms and Conditions

Cancellations: All cancellations must be made in writing to the Symposium Managers via joanna@outshine.co.nz. Cancellations made prior to 22 February 2019 will be refunded less $100.00 to cover administration costs. No registration refunds will be made after this date, and refunds for tickets to the social functions will be assessed on a case by case basis. You may elect to reassign your registration, in which case please contact the Symposium Managers with the replacement delegate contact details. If, for reasons beyond the control of the Organisers, the symposium is cancelled, the registration fees will be refunded after deduction of expenses already incurred.

Photography/ Video: The SHD-AP Symposium is held in a public space, therefore we do not prohibit participants, exhibitors, supporters, news organisations and other companies from photographing or video or audio-taping some symposium activities. Additionally, the Organisers may arrange for photos to be taken during the symposium. The Organisers reserve the right to use images taken at the symposium with your photograph and/or likeness in future marketing materials, including on the internet. The Symposium Managers may also use images taken at the symposium with your photograph and/or likeness in future marketing materials, including on the internet, with the permission of the Organisers. Symposium attendees who prefer their images are neither taken nor published in any format, have the ability to object by sending an email request to the Symposium Managers at joanna@outshine.co.nz.

Health & Safety: The Symposium Managers, in conjunction with the SHD-AP Symposium Organising Committee and the Symposium Venue, are committed to providing and maintaining a safe and healthy meeting environment for all attendees, and to providing the information needed to achieve this. The Symposium Managers, in conjunction with the SHD-AP Symposium Organising Committee and the Symposium Venue, will take responsibility for providing health and safety procedures whilst on site, however, all symposium attendees need to be aware of their own responsibilities. Each attendee is encouraged to play a vital and responsible role in maintaining a safe and healthy symposium environment through:

  • Listening to the health and safety briefing on site and/or;
  • Reading the health and safety procedure document provided on site at the registration desk.
  • Ensuring all accidents and incidents that occur on site at the symposium are reported.
  • Informing the Symposium Managers, a member of the SHD-AP Symposium Organising Committee or a staff member at the Symposium Venue immediately of any health and safety concerns.
  • Respecting your own personal safety and that of other symposium delegates and employees.

Delegate List: A Delegate List will be produced for the symposium including name, email address, organisation, state/region and country. It will be distributed to symposium attendees, sponsors and exhibitors, and provided to SHD-AP organisers of future symposiums. This list will not be provided by the SHD-AP Organising Committee to any other third party. Should you not wish your details to be included on the list please indicate during the registration process.

Protecting Your Personal Data: Please note, the European Union’s new General Data Protection Regulation (GDPR) came into effect on 25 May 2018. Whilst the SHD-AP Symposium is based in New Zealand, and we do not always have delegates or speakers attend from the EU, as a responsible Professional Conference Organiser we believe it is important that we follow the GDPR standards to ensure that your personal data privacy is protected. Please note, when you register online you will be asked to give your consent to providing your personal information in order to register for the symposium. Please contact me with any queries – joanna@outshine.co.nz